Privacy Policy

Effective: 2025 | PaxUnity — Ajax, Ontario

PaxUnity ("we," "our," or "us") is committed to protecting the privacy of all individuals who interact with our organization, website, events, and programs. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with applicable Canadian privacy laws, including PIPEDA (Personal Information Protection and Electronic Documents Act).

1. Information We Collect

We may collect the following types of personal information:

Name, email address, and phone number (from contact or volunteer forms)
City or town of residence
Age range
Languages spoken
Volunteer application details including background information provided voluntarily
Feedback and survey responses
Photos or videos taken at public events (see our Media Policy)

2. How We Use Your Information

We use the information collected to:

Respond to inquiries and contact form submissions
Process and review volunteer applications
Schedule interviews and communicate decisions
Issue official volunteer letters when applicable
Send program updates, event invitations, or newsletters (only with consent)
Improve our programs and services

We do not sell, rent, or trade your personal information to any third party.

3. How We Store Your Information

Personal information collected through our website forms is stored securely. We take reasonable steps to protect your data from unauthorized access, loss, or disclosure. Only authorized PaxUnity staff and board members have access to personal information.

4. Retention of Information

We retain personal information only as long as necessary for the purposes it was collected, or as required by law. Volunteer records are kept on file for a reasonable period following the end of a volunteer's engagement with PaxUnity.

5. Your Rights

You have the right to:

Request access to personal information we hold about you
Request corrections to inaccurate information
Withdraw consent for communications at any time
Request deletion of your information, subject to any legal obligations

To exercise any of these rights, please contact us at paxunity1@gmail.com.

6. Cookies and Website Data

Our website may use basic analytics tools to understand visitor traffic and improve user experience. No personally identifiable information is collected through cookies without your consent.

7. Children's Privacy

PaxUnity does not knowingly collect personal information from children under the age of 13 without parental or guardian consent. If you believe we have collected information from a minor without appropriate consent, please contact us immediately.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

9. Contact Us

For privacy-related questions or concerns, please contact:
paxunity1@gmail.com
PaxUnity — Ajax, Ontario, Canada